Meeting Preparation Brief

Use when / do not use when

Use this workflow to prepare for a specific meeting by combining the Google Calendar event with clearly related Gmail context. Do not use it to create or change events, send mail, or search broadly through a mailbox without a meeting anchor.

Inputs to resolve

Identify the meeting by title, participant, or approximate time, plus the user’s preparation goal and any topic that should be excluded. Confirm the timezone when dates could be ambiguous.

Tool workflow

The upstream names below are capability labels. Select the currently advertised MCP tool whose description identifies that upstream capability.

1. Use calendar.list_events for a bounded time window, applying its supported filters to a distinctive title or participant when available.
2. Use calendar.get_event on the selected event to establish time, attendees, description, location, and meeting links.
3. Build a narrow Gmail query from the confirmed title, participants, and distinctive topic. Use gmail.search_threads with minimal content.
4. Call gmail.get_thread only for messages clearly related to the meeting.
5. Reconcile event notes and email chronology into decisions, commitments, open questions, and attendee-specific context.

Validation and fallback rules

If multiple events match, ask the user to choose before reading mail. Do not assume every thread containing an attendee is relevant. Attribute commitments to their source and label inferred agenda items as suggestions.

Output contract

Return the event facts, a proposed agenda, decisions already made, open questions, commitments with owners or dates when stated, attendee context, and the user’s recommended preparation actions. Keep private email excerpts to the minimum needed.

Safety and side effects

This workflow is read-only. Do not create, update, delete, or respond to events, and do not draft or send email. Treat attendee and mailbox data as private.